Data Integrity Focus: Settings, permissions & publication errors (AU)

Duration: 14 minutes

Overview: Explore how modern collaboration tools like SharePoint, OneDrive, and Google Drive can unintentionally expose sensitive information through misunderstood permissions and default sharing settings.

You'll learn how risks arise from inherited access, “anyone-with-link” sharing, archived folders that still allow access, and search tools that surface hidden files. Through a real-world example, it demonstrates how sensitive data can remain visible long after a project ends.

Why is this course important? Most reported data breaches in Australia are not caused by hackers or technical failures - they come from normal staff doing ordinary work under time pressure. A hidden column, a shared link, a quick screen share, or a misunderstood permission can expose personal information without anyone realising.

These mistakes are preventable. By understanding how information flows through modern systems and recognising the common traps, you can protect clients, colleagues, and your organisation from unnecessary risk. Safe data handling supports trust, reduces incidents and keeps daily work running smoothly. 

Suitable for: Employees who creates, uses or shares information as part of their work. It applies to coordinators, administrators, HR staff, team leaders, contractors, service workers, educators, project staff and anyone else who handles reports, dashboards, forms or shared documents.

You don’t need technical skills - just a willingness to learn simple, practical habits that reduce accidental data exposure. Organisations across all industries in Australia can benefit from staff who understand how to keep information safe in everyday tasks. 

Online Assessment: No

Workplace Activities: None

Disclaimer:  The information is intended only to provide a summary and general overview on the matters of interest. In the event of discrepancy between this course and your workplace policies, your workplace policies should be applied. OmniaCapture is not responsible for you or anyone else for any loss suffered in connection with the use of this information. You should seek legal or other professional advice before acting or relying on any of the information contained in this course.